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The opportunity
Are you looking for a role where you can combine your organizational skills with your passion for creating a positive workplace? As our Facilities Coordinator, you’ll play a key part in ensuring our business runs smoothly, managing day-to-day office operations. This is a role for someone who thrives on variety, values attention to detail, and enjoys making a real impact on the success of a team. If you’re ready for a role that’s as dynamic as the industry we’re in, we’d love to hear from you. This is a full on-site position as 2 years maternity cover.
How you’ll spend your day
•    Ensures efficient day-to-day office operations, including managing supplies, equipments, and facilities
•    Oversees the maintenance and organization of office spaces, ensuring a productive working environment
•    Manages relationships with service providers, vendors, and contractors, ensuring good relationship with all relevant suppliers
•    Negotiates contracts and ensures timely renewal of service agreements
•    Supports executives and other team members with administrative tasks
•    Coordinates the Facilities team on site
•    Monitors the compliance with company car policy standards and with local legislation
•    Ensures proper protection of the company assets (proper licensing, insurance, technical inspections, minutes for receipt/delivery of cars from/to suppliers/employees etc)
•    Assists all company car holders with adequate support for repairs, periodical check-ups, incidents, regulations changes or other issues related to cars 
•    Maintains proper documentation for car usage reports and all car related expenses and prepares monthly or ad-hoc reports on these
•    Identifies purchasing needs within the local organization and ensures all related processes and approvals are in place
•    Analyses data, builds business cases, maintains accurate and up-to-date reports, records and documentation, including contribution to annual budgeting exercises
•    Develops, implements, updates and ensures compliance with relevant policies and procedures.