The opportunity
The Senior Executive Assistant provides highly complex and specialized administrative duties primarily for the Senior Vice President, Global Compliance & Ethics Officer, as well as leadership team based in West Chester, PA and Parsippany, NJ. The role involves significant global scope and complexity, with very minimal supervision. This support includes scheduling and calendar management, managing email and mail, expense reporting, travel planning, preparing presentations, etc. in an efficient and organized manner while meeting deadlines. The Senior Executive Assistant builds knowledge of the organization, processes and customers while solving a range of straightforward problems.
Position may require regular on-call availability nights and weekends via email and phone for scheduling, travel, and other matters as may be needed. The preferred location is West Chester, PA however Parsippany, NJ may be considered for the right candidate. This is a hybrid position. The selected candidate will work 3 days in the office and 2 days in a remote setting.
How you’ll spend your day
Manage the calendars of Chief Compliance & Ethics Officer and VP, TGO GC&E. Plan and coordinate Leadership Team and department wide meetings.
Coordinate extensive travel with key stakeholders globally working through different time zones and liaison with individual through global locations
Functions with a high degree of autonomy, manages projects, interacts effectively with all levels – both inside and outside of the Company, set priorities with direct supervision, and manages highly confidential/sensitive materials and issues.
Manages Purchase Orders (POs) and Statements of Work (SOW) • Coordinates extensive, complex travel arrangements – domestically and internationally.
Coordinate and manage high levels of internal and external meetings to ensure all logistics, i.e., conference rooms, venue, telecommunications equipment, catering, etc., and meeting materials are meticulously planned and prepared.
Coordinates Service and new hire feedback meetings.
Acts as a custodian of corporate documents and records.
Within this role, it is required to prioritize, plan and control the workload and to liaise/communicate with the Chief Compliance & Ethics Officer, GC&E and GC&E Office Head demonstrating good attention to detail and a high regard for confidentiality.
Facilitates internal communications working with communications lead as well as work with communications lead to coordinate quarterly town halls for GC&E.
Additional Taks and projects as requested.
